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Whether you’re solo or scaling, here’s our go-to list of tools (some free, some freemium) that help you eliminate repetitive tasks, save time, and run your business more efficiently — without the bloat or overwhelm.
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We celebrate World Password Day every first Thursday of May. This special day aims to remind people to protect themselves online by using strong passwords. Avoid passwords like ‘12345678’ and ‘password’. Secure your social media pages and other online accounts by using passwords that are hard to guess.
We’re in unreal, crazy times at the moment, and it has to be said that a lot of people are regretting their move to the cloud.
A lot of people are loving it as well because they’re going, “Huh, you know what? Sweet, I’m in the cloud. This is great! I can access everything from home. It is good.”
The problem with cloud migration, especially when the lockdown started and everybody started working from home, is the loads increased by about 300%, not just 10% or 20% or 30%. That means we’ve seen lots of core business go up and down, which is something that wouldn’t happen if business owners spent the money on business-grade Internet connections and kept their infrastructure local.
Having said that, if you have made the decision to move to the cloud, it’d be a very sensible idea to make sure that you’ve got localised copies that you can set to schedule to download at night.
Whether that’s through Dropbox, OneDrive or anything like that, make sure you go out, buy bigger drives, and have everything copied locally. That way, it’s going to be much, much quicker when you go and open up that document.
If you want to make sure things are staying nice, quick, and efficient, these are things that you need to be keeping in mind and doing.
Keep a localised copy of the data. This has become even more important since we started seeing Internet outages and blackouts across Australia and also on an international scale.
Keep your data local and make sure you have backups. If you don’t know where your remote workforce is backing their data up to, find out. See what you can do to see where the files are going.
The Final Word
If something goes terribly wrong and your IT company blows up and disappears, where do you go to get your data backup? Where do you get all of your information?
Have a Business Continuity Plan and Disaster Recovery Plan in place so that you won’t ever lose data and if you do, you can easily retrieve it and avoid days or weeks of downtime.
If you’ve enjoyed this, make sure to jump across to iTunes, give us some love, and some feedback, and let us know what your thoughts are. Stay good and stay healthy.
Editor’s Note: This episode was originally published on 5th May 2020. It has been revamped and updated for accuracy and comprehensiveness.
Need help with your data backup? Contact us for custom IT solutions for your small business.
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As technology continues to develop, hacking has been unfortunately becoming extremely prevalent in the world of business. Every year, hacking cases are increasing, and security experts are providing constant warnings on new methods that are causing havoc. Fortunately, there are many ways to take precautionary actions to avoid any hacking instances, and there are plenty of media buying agencies doing their bit to protect clients’ work from being compromised. There are many ways to protect your organisation, but you need to be constantly up to date on what steps to follow. Here are some tips to protect your business’s security from hackers.
Receiving spam emails in large quantities is incredibly annoying. If you are using a public e-mail address, you can receive thousands of spam messages every day. Even if you have a good filter, some of them can still go through. Anything unwanted, unsolicited digital communication which is often an email can be called spam. You will mostly receive marketing spam from sellers, but there are cybercriminals attempts to break into online accounts, steal data or spread malware. Whether you a business owner, a student or an employee in a company, it’s necessary that you educate yourself of how spam works and how to stop them. In this episode, Joshua Lewis will continue to share some tips on how to stop spam and increase your chance of obtaining leads.
Where did the term “spam” come from? This was derived from a Monty Python sketch where a couple tried to order something at a restaurant other than spam (the popular meat product). Then a group of Vikings in the background started to sing the praises of spam and soon the only word you can hear in the sketch is “spam.” The same thing happens to the Internet, which would be overwhelmed by large-scale unsolicited emails. Let’s say you paid for a list of email addresses from a local business organization. The list of addresses seems like it could contain great prospects for your business, and you wanted to send them an email containing a relevant offer they can’t refuse. But since these recipients didn’t give you explicit permission to contact them, sending an email to this list would be considered spam. In this episode, Joshua Lewis shares some tips on how to stop spam and increase your chance of obtaining leads.
I’m being serious, now, guys. I don’t normally have this tone when I’m doing a podcast, but we’re seeing so many IT companies that are just doing a poor job at setting up their remote workforces. There’s been a 41.5% increase in the amount of businesses that are now open to threats. That’s because they’ve been intentionally opened. Your business is like a box. If you have no light going into that box, nothing inside the box can spoil potentially. As soon as light starts going in, though, you can have bacteria and all sorts of things happen, and your business is exactly the same. Your business as a box, when you open up a door, you’re going to let all sorts of nasties come in. I’ll put a link in the description so you can see how much more, what they call RDP traffic, is out and around on the internet, which is a protocol that can be broken into.
In this episode, Alex Penrose from Jolly Frogs tells us about pen testing, reverse engineering, the Internet of Things (IoT), risk profile and risk appetite statement of organisations, social engineering, the two departments in organisations that hackers take advantage of to get information, botnets and vulnerabilities, should you or should you not run automatic updates, backups and disaster recovery, the cloud, password databases and alternative like using passwords that are hard to crack but easy to remember, two-factor authentication, and other security dos and dont’s.
So, you are now convinced that business owners in Australia are not exempt from cyberthreats. You made a choice and decided that an IT security audit process is necessary for your growing business. You sit down with your IT audit team, set your objectives and discuss the process. But then you realise, after all these efforts, how can you make sure your IT audit process will give great results?
In this day and age, every business in Australia—small, medium or large—uses some form of technology. Knowing this, you cannot deny that data loss and security threats are becoming a fast-growing concern. As a business owner, you would want to make sure your business is free from this modern-age nightmare. A data security breach on your valuable business information is the last thing you would want to happen. This is where an IT audit checklist will come in handy.
The virtual world is filled with security threats that can affect the computer systems of businesses in Australia. Every year, these threats cost the country’s economy more than $1 billion. To avoid significant financial losses due to cybercrime, your company should invest in meeting small business security requirements. These include using antivirus software and email security programs.
Australian entrepreneurs must implement small business security measures regardless of the state of the market or even their company’s industry and level. It has been a never-ending battle for small businesses to protect assets, including sensitive corporate and customer information, from hackers. That’s why we’ve listed down small business security tips for organisations that want to establish, develop or strengthen their information security program.
A report has shown that cybercriminals lean towards quieter attacks, targeting small businesses, but cyber attacks increased by 59% for 2018. And by the end of 2018, the number of attacks peaked at 80 per day, with an average of 62 for the whole year. These cyber-attacks damage businesses in many ways and many are unable to recover from the financial and reputational impact of a breach. To protect your company from the damaging effects of a cyberattack, it is essential to take small business security seriously.
How to Teach Your Staff About Data Security
I’ve just been talking to a business owner and we put them up to the “Let Us Hack You” challenge. Yes, it is exactly what it sounds like. We’re the good guys and we jump in and try to hack your systems like the baddies could and see if we can get in. Okay, much to their dismay we got in, and they were not impressed.
You can’t compare apples with oranges and that’s what it comes down to. We’ve been told this time and time again, don’t compare apples with oranges. But the problem is people know what an apple looks like and people know what an orange looks like, but people don’t know when they’ve bought a lemon. Pretty clever what I did there, I thought. Anyway, so what are we going to be talking about is removing and unveiling what’s behind the curtains. This comes down to any service that isn’t really tangible and you are led to believe that the person that you’ve got doing the service is doing a good job. Now, this can be bookkeepers, accountants, solicitors, lawyers, anything like that. IT people, marketers, SEO people, SCM people, ad-words people, all these people. Unless you’re in the industry and you can double-check and cross-check what they’re doing, you don’t really know if the voodoo that they do is any good.
As business owners in Australia are becoming more aware of surging cyber threats that could harm their organizations, customizing an information security policy now has a much larger role in their operations. While Aussies that run their own business benefit from taking such precautionary actions, some still lack the proper guidance in terms of establishing an effective policy that would ensure 100% protection from cyberattacks.
Because of hackers, the Australian economy loses thousands of dollars annually on recovery costs alone. The number of offshore website security attacks significantly increased since 2005 because of the country’s high use of technology for social media, online government services, and banking. Your business could be next.
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